Your Business Needs A Vehicle Fleet Management Plan

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When designing a vehicle fleet management plan, different areas and systems must be considered to counteract as much as possible fortuitous incidents that may affect the correct performance of the fleet. In case of unforeseen events, it is essential to know how to offer the right solutions to maintain control of each of the units that make up the vehicle fleet.

The purpose of this guide is to know the necessary processes to have excellent control of a vehicle fleet, to avoid the most common problems that can arise if said management is not correctly and effectively managed. Remember that the staff who operate them and the fuel you use, such as, is vital. Although a vehicle fleet is made up of one vehicle onwards, for this guide, we will take into account companies that have at least ten vehicles.

A maintenance system is a set of activities aimed at maintaining or reestablishing certain conditions of safety and productivity. At present, a maintenance system is considered an essential factor in the economy of a company; That is why it is crucial to develop an annual maintenance plan focused on meeting a series of objectives in terms of costs, availability and reliability. Here are a series of processes that you should consider when establishing an effective maintenance plan. Prepare a budget: This plan must be adequately budgeted based on historical reports, to avoid improvisations that generate losses. For this, the following types of costs must be taken into account:

Fixed costs: Refers to the resources required to develop preventive, systematic and conditional maintenance as labor; equipment and tools, and contracting insurance.

Variable costs: They are characterized by being proportional to the global volume of maintenance production. Corrective maintenance stands out from them.

Financial costs: They include the total value of the stock of the spare parts warehouse, plus the estimated value of its storage, and the value of the depreciation of the equipment that, due to its importance in production, sometimes requires having a duplicate.

Failure costs: It is the economic value that the company fails to perceive due to causes directly related to the emergent (unexpected) maintenance of the production equipment.

Types of Maintenance 

Preventive maintenance: This type of maintenance is applied so that the vehicle units do not present serious failures. It should include systematic partial or general inspections, measurement or monitoring of parameters, adjustments, maintenance tasks, lubrication and elimination of anomalies.

Corrective maintenance: These are those repairs that happen fortuitously or unexpectedly, which causes a stoppage of the unit and an increase in its total cost since generally additional spare parts are required to those initially reported in the preventive review. In general, this cost requires extensive experience in vehicle fleet control to be appropriately considered in the budget.

Wear parts maintenance: This type of care should be carried out according to the wear and tear of the vehicle’s parts, which must be replaced in a specific time and accordance with the manufacturer’s instructions. Without a doubt, this type of maintenance must be integrated into the fixed costs of the budget.

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