Ways to Effectively Communicate with your Virtual Team

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Communication is essential in building good relationships with your employees or contractors. It could be bit challenging, though, for employers or business owners who are managing remote workers or a virtual team. You don’t share and work in a physical office and you don’t see each other in person.

Fortunately, there are ways for you to effectively communicate with your virtual team and establish a good relationship with them. Here are some of them:

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Use Different Channels

Technology plays a big and important role in today’s businesses, especially for those that operate virtually. You can connect to your team electronically and send messages in multiple ways. Regular correspondence, particularly related to work, can be done via email. You can keep them informed by using various internal communications tools. For more immediate communication, you’ll find instant messaging apps like Skype or Facebook messenger very useful. The whole team can even access and use these apps through their smartphones, which makes mobile a great communication channel too!

Remember to observe email, chat, and phone etiquette. Make sure that you are able to convey the right messages and express the right emotions to avoid miscommunication or conflicts.

Set Regular Meetings

Keep your team always informed and develop your relationship with them by setting regular meetings. You can hold video calls or conferences using different communication technologies. If possible, you can also set a meeting in your physical office, a co-working space, restaurant, or café. This also gives everyone the opportunity to meet the other team members in person and talk about work and anything under the sun.

Engage in Small Talks

Communicating with your team doesn’t always have to involve work-related matters. If you wish to improve your relationship with them and better manage them, it’s best if you also engage in small or informal talks. This is one great way of getting to know your virtual team. Try talking to them about their family and hobbies, as well as sports, entertainment, and politics.

If you are a business owner managing a virtual team or a remote workforce, the communication strategies and tools we mentioned could work for you! Discover more insights by joining the second Actions4Growth Virtual Group and Pepper Virtual Assistants’ online conference meeting on Wednesday, May 2 (1pm BST /9pm PHT/8am EST/5am PST /6am CST). The topic for this conference is “Tips for Managing a Remote Workforce.” It will be facilitated by Lena Benjamin MBA – founder of Actions4Growth and EmpowerHERGlobal.com and Melissa de León-Venida – Business Manager of Pepper Virtual Assistants.

Reserve a slot now! To get more information about the online conference meeting, email [email protected] or visit actions4growth-virtualgroup.eventbrite.com to register in your timezone.  You will receive joining instructions once you have registered.

Listen to the audio of the Tips for Managing a Remote Workforce delivered on 2 May 2018

About the Author

Lena Benjamin

Lena Benjamin’s focus is to Empower business success. Tapping into 20 years of business experience combined with common sense and passion. She’s a forward-thinking and strategic entrepreneur, involved in a number of ventures including Actions4Growth™ (consultancy, virtual group with Pepper VA and business club with NatWest Bank), Business in a Box (mobile phone charging opportunity for venue owners/managers), Benjamin Property Services Ltd (incl. property / land sourcing and property developments), USandBeyond.com (online travel booking site) and EmpowerHERGlobal.com (online strategic advice, content and support for businesswomen). Lena is a StartupBootCamp InsurTech London Mentor & Founder of Discerning Club (exclusive events with wine, decorative arts, and real estate). Lena also has two degrees one of which is a Master of Business Administration, MBA (2010) achieved from University of Westminster, down the road from Houses of Parliament where Lena has spoken.